Adding Album Cover Art or Images in iTunes
Scan or download album cover artwork from CDs that you rip into iTunes in a graphics format that iTunes understands and link those graphics to the songs and albums you play on iTunes.
Songs that you buy from the iTunes Music Store typically include an image of the album cover art or a photo of the artist. You can see the artwork in the lower-left corner of the iTunes window by clicking the Show/Hide Artwork button. The artwork changes for each song or album that you select.
Unfortunately, you don't get free artwork like this when you rip an audio CD — the discs aren't manufactured with digital cover art stashed somewhere on an empty track. With a scanner, however, you can scan the cover art and save it in a graphics format that iTunes (and its underlying graphics technology, QuickTime) understands — JPEG, GIF, PNG, TIFF, or Photoshop. Or with a Web browser, you can visit Web pages to scout for suitable art; just Ctrl-click (Mac) or right-click an image (PC) to download and save the image on your hard drive. (Most graphics on the Web are in JPEG or GIF format, so you don't have to convert anything.)
To add the artwork to a song, select the song in your iTunes library, and drag the artwork's image file from a folder into the artwork viewing area in the bottom-left corner of the iTunes window.
To add the same image as artwork for an entire album of songs (rather than just individual songs), select the album in Browse view first (or select all the songs in the album in song list view), and then drag the image file into the artwork viewing area.
You can also add the artwork to an album while editing multiple songs at once. Follow these steps:
1. In Browse view, select the album in your iTunes library.
Click the Browse button to switch to Browse view so that an Album column appears on the right side of the iTunes window. Click an album to select it.
2. Choose File, Get Info or press Command-I (Mac) or Ctrl-I (PC).
A warning message displays: Are you sure you want to edit information for multiple items?
3. Click Yes to edit information for multiple items.
The Multiple Song Information dialog appears.
4. Enable the Artwork field by selecting its check box.
When you add a check mark to a field, iTunes assumes you want that field changed in all the selected songs. Make sure that no other check box is selected except Artwork.
5. Drag the graphics file to the Artwork panel.
Drag the graphics file directly over the blank Artwork well in the Multiple Song Information dialog.
6. Click OK to make the change.
A warning message displays: Are you sure you want to change the artwork for multiple items?
7. Click Yes to change the artwork.
iTunes adds the artwork for the entire album.
To remove the artwork from a song, view the artwork in a larger window, or resize the artwork, choose File, Get Info and click the Artwork tab. You can add a different image, add several images, delete the images with the Add or Delete buttons, or resize images with the size slider.
You can remove the artwork for an entire album by opening the Multiple Song Information dialog (choose File, Get Info after selecting the album), enabling the Artwork field, and then clicking OK. Because you haven't added anything to the Artwork field, iTunes replaces the artwork with nothing, effectively deleting the artwork.
Load an Application onto Your BlackBerry
To load applications onto your BlackBerry, you need to work closely with your PC. On your PC, you use an application called BlackBerry Desktop Manager (BDM), which comes on a CD along with your BlackBerry. Application Loader is a mini application within BlackBerry Desktop Manager.
If you have an employer-issued BlackBerry, your company might impose guidelines on what applications (if any) can and cannot be installed and uninstalled from your device. Be sure to familiarize yourself with your IT department's policy before attempting to install or uninstall software from a company-owned BlackBerry.
Accessing the Blackberry Application Loader
After BlackBerry Desktop Manager is installed on your PC, do the following to access Application Loader:
1. On your PC, select Start --> Programs --> BlackBerry --> Desktop Manager.
BlackBerry Desktop Manager opens.
2. Connect your BlackBerry to your PC via your USB cable.
Doing so connects your BlackBerry to your PC. If successful, you see the password dialog box. If not, check to see whether the USB cable is connected properly to both your PC and your BlackBerry and then try again. If all else fails, contact your service provider, or contact your system administrator if you're an enterprise user.
3. Enter your password.
This completes your BlackBerry-to-PC connection.
4. On your PC, double-click the Application Loader icon in BlackBerry Desktop Manager.
The Application Loader Wizard welcome screen opens. At this point, you're ready to use the functions of Application Loader.
Using the Blackberry Application Loader
To install an application onto your BlackBerry from your PC by using Application Loader, you first have to install that application onto your PC. The installation onto your PC varies, depending on which application you choose to install, so be sure to refer to the manual that comes with the application you choose.
After you get the application onto your PC, you need to locate the application's ALX file (a file with the .alx extension). The ALX file isn't the file that gets installed on your BlackBerry; rather, it tells Application Loader where the actual application file is located on your PC. You can usually find an application's ALX file in the folder where you installed the application on your PC.
After you download the application on your PC, you can install it on your BlackBerry by using Application Loader as follows:
1. Launch Application Loader from BlackBerry Desktop Manager.
The Application Loader Wizard welcome screen appears.
2. Click the Next button.
3. Enter your password, and then click Next.
If your handheld isn't connected properly, you see the Communication Port Selection screen. Connect your BlackBerry to the USB cable and make sure that the USB cable is connected to the PC. Then click Next.
The Handheld Application Selection screen appears. This screen lists the applications that are already installed on your BlackBerry.
4. Click the Add button.
An Open file dialog box appears, which you use to locate the ALX file of the application you want to install.
5. Locate the ALX file and then click Open.
You return to the Handheld Application Selection.
6. Click Next.
Doing so brings up the confirmation screen, listing the application to be installed.
7. Click Finish.
The installation process starts, and a progress window appears. When the progress window disappears — and if all went well — the application is on your BlackBerry.
Setting Up iTunes for Windows
Before installing iTunes for Windows, make sure that you're logged on as a Windows Administrator user if you're using Windows 2000 or Windows XP. Quit all other applications before installing and disable any virus protection software.
To install iTunes for Windows, download the ITunesSetup . exe file from the Apple Web site.
If for some reason you can't download this software from the Internet, and you're certain that the CD-ROM includes iTunes for Windows, you can use the CD-ROM to install iTunes. The CD-ROM installation process installs both iTunes for Windows and the iPod Updater for Windows.
To install iTunes for Windows, follow these steps:
1. Double-click the iTunes Setup. exe file, which you can download from the Apple Web site.
The installer comes to life, displaying its opening screen.
2. Click Next to begin installing iTunes for Windows.
After clicking Next, the installer displays a pane in the window with questions about the type of setup.
3. Select the appropriate options for your iTunes setup, and then click Next.
The options are
• Install Desktop Shortcuts: You can install shortcuts for your Windows desktop for iTunes.
• Use iTunes as the Default Player for Audio Files: Turning this on allows iTunes to be the default audio content player. iTunes offers more features than you typically find with players and browser plug-ins from other companies. On the other hand, if you're happy with your audio player, you can deselect this option, leaving your default player setting unaffected.
• Use QuickTime as the Default Player for Media Files: Turning this on allows QuickTime to be the default audio multimedia (including video and audio) player because QuickTime for Windows can play just about any media format and is comparable to players and browser plug-ins from other companies. On the other hand, if you're happy with your media player, you can deselect this option, leaving your default media player setting unaffected.
4. In the Choose Destination Location pane, select a destination folder for iTunes, and then click Next.
By default, the installer assumes that you want to store the program in the Program Files folder of your C: drive (which is an excellent place to store it, unless you have other ideas). If you want to use a different folder, click Browse to use Windows Explorer to locate the desired folder.
After you click Next, the installer proceeds with its task.
5. When the installer finishes, click Done.
iTunes for Windows is now installed on your PC.
To set iTunes up for your Internet connection and start using it, double-click the iTunes program or use your Start menu to locate iTunes and launch it. After that, follow these steps:
1. If this is the first time you've used iTunes, click the Agree button for Apple's License Agreement.
Apple's License Agreement appears only when you start iTunes for the first time.
Optional: Before you click the Agree button, you have a few other options, You can click the Save button to save the license agreement as a document, the Print button to print it, the Decline button to quit iTunes immediately, or simply go with the Agree button. If you don't agree, you can consult a lawyer, but you still won't be able to continue with the setup.
2. Click Next in the iTunes Setup Assistant opening screen.
The iTunes Setup Assistant takes you through the process of setting up the Windows version of iTunes for the Internet. After clicking Next, the Setup Assistant displays a pane that helps you find music files on your PC.
3. Select or deselect the following options for finding music (by default they are selected):
Add MP3 and AAC Files: Select this option if you already have music files in the AAC format that's used by iTunes and the iPod — this option copies those files automatically into iTunes. You might want to turn this off, however, because iTunes might find MP3 files that you don't want to add to your library (such music for games).
Add WMA Files: Select this option if you want to add unprotected Windows Media audio files to your iTunes library. This option automatically converts the WMA files to the AAC format. The original WMA files are left untouched.
4. The assistant asks if you want to keep your iTunes music folder organized. Select Yes or No, and then click Next.
The default is Yes, which tells iTunes to keep your music files organized — iTunes renames and moves files into appropriate folders when you edit the artist name, song title, album name, or track number. If you don't want this type of organization, click No.
5. The assistant asks if you want to go straight to the iTunes Music Store. Select Yes or No, and then click Next.
Select No until you are ready to go to the store.
6. Click Finish.
That's it — the iTunes window appears. You can drag the bottom-right corner or the edges of your iTunes window to make it larger or smaller on your screen.
Switching from One BlackBerry to Another
So you just got a new BlackBerry and want to jump-start it with the programs and data you have on your older BlackBerry. Basically, you just back up your old BlackBerry and then load that backup to your new device. If you've done a backup and restore, the following steps should be familiar, only this time you do it through Switch Device Wizard, an application in your BlackBerry Desktop Manager.
Most companies don't want their employees running Switch Device Wizard, especially when they have BlackBerry Enterprise Server taking care of synching data from an older BlackBerry. So, if you're holding a company-owned BlackBerry, it's likely that you won't find Switch Device Wizard on your installation of BlackBerry Desktop Manager. In that case, you can skip this article.
1. On your PC, choose Start --> Programs --> BlackBerry --> Desktop Manager.
This takes you to the Desktop Manager screen, where you can find Switch Device Wizard.
2. From the Desktop Manager screen, double-click the Switch Device Wizard icon.
The Switch Device Wizard screen appears, displaying an option for you to choose whether to switch from BlackBerry to BlackBerry or from non-BlackBerry to BlackBerry. In this case, you're interested in BlackBerry to BlackBerry.
3. Click the image next to Switch BlackBerry devices.
A screen appears, telling you to connect your current (old) BlackBerry to your PC.
4. Connect your old BlackBerry to your PC with the USB cable, and then click Next.
The next screen lets you verify that your old BlackBerry is connected properly. The Connection setting on this screen should display the PIN of your old BlackBerry.
5. Click Next.
6. Decide whether to include user data and third-party applications.
If you want all the data, leave the screen untouched, because this will back up everything. Third-party applications are all the programs you installed (that is, the ones that didn't come with the device originally).
7. Click Next.
A status screen appears, showing the progress of the backup operation. When the backup is finished, the next screen instructs you to connect your new BlackBerry.
8. Connect your new BlackBerry and then click Next.
The next screen lets you verify that your new BlackBerry is connected properly. The Connection setting on this screen should display the PIN of your new BlackBerry.
9. Click Next.
This takes you to a screen that tells you what will be restored to the new device. Nothing has been done to your new device yet, and this is the last opportunity for you to cancel the operation.
10. Click Finish.
A progress screen appears, showing you the loading process.
11. When the Success screen appears, click Close.
Choosing a Calendar View on Your BlackBerry
To open your BlackBerry Calendar, go to the Home screen, press the menu key, and then select Calendar. The first time you open Calendar, you'll likely see the Day view, which is a default setting, as shown in Figure 1. However, you can change the Calendar view to one that works better for your needs:
Day: This view gives you a summary of your appointments for the day. By default, it lists all your appointments from 9 a.m. to 5 p.m.
Figure 1 Day view in Calendar.
Week: This view shows you a seven-day summary view of your appointments. By using this view, you can see how busy You're in a particular week.
Month: The Month view shows you every day of the month. You can't tell how many appointments are in a day, but you can see on which days you have appointments.
Agenda: The Agenda view is a bit different from the other views. It isn't a time-based view like the others; it basically lists your upcoming appointments. In the list, you see details of the appointments, such as where and when.
Different views (like the ones shown in Figure 2) offer you a different focus on your schedule. Select the view you want based on your scheduling needs and preferences. If your life is a little more complicated, you can even use a combination of views for a full grasp of your schedule.
Figure 2 Change your Calendar view to fit your life.
To switch between different Calendar views, simply follow these steps:
1. From the Home screen, press the menu key and then select Calendar.
Doing so calls up the Calendar application in its default view — more than likely Day view.
2. Press the menu key and then select the view of your choice from the menu that appears (shown in Figure 3).
If you start from Day view, your choices are View Week, View Month, and View Agenda.
Figure 3 The Calendar menu lets you select different views.
Setting Up Your Pocket PC Wireless Network Connection
Even if you have set up your own wired network in the past, you probably aren't familiar with setting up a wireless network. The whole process is fairly simple, and you can be up and running in just a few minutes.
This example uses Proxim Harmony 802.11b CF cards in the Pocket PCs and a Proxim Harmony 802.11b Access Point to allow them to access the network. You can find out more about these items at the Proxim Web site ( Proxim.com).
Here's how to quickly set up your wireless network:
1. Connect the Access Point to the hub, switch, or router on your network.
The Access Point connects with an ordinary Cat-5 cable. You'll want to place the Access Point as high as possible to maximize the range.
2. Place your Pocket PC in the sync cradle and make certain that ActiveSync connects to your Pocket PC.
3. Insert the CD-ROM that came with the wireless network cards and install the drivers.
Typically the driver setup will run automatically when the CD-ROM is inserted into the drive. Make certain that the drivers are fully installed on your Pocket PC before continuing.
4. Remove your Pocket PC from the sync cradle and turn it off.
5. Insert the wireless network card into your Pocket PC.
Your Pocket PC will automatically turn itself back on when the card is inserted.
6. Tap the Start menu and choose Settings.
7. Tap the Connections tab and then the Network Adapters icon.
8. Tap the wireless network card, as shown in Figure 1, and then tap Properties.
Figure 1: Choose your wireless network card.
9. Enter the correct settings for your network. Figure 2 shows a typical setup for networks that use Internet Connection Sharing.
In some cases you may be able to use the Use Server-Assigned IP Address option, but you will probably find that setting the network card to specific IP addresses works better on small networks like you might have at home or in a small business.
Figure 2: Select the correct IP addresses.
10. Tap the Name Servers tab and set the name server addresses, as shown in Figure 3.
If your ISP has given you specific addresses for the DNS and alternate DNS settings, enter those addresses; otherwise, leave these two fields blank. If you know the IP address for the PC on your network that has your ActiveSync connection, enter that address in the WINS field as shown in the figure. This will enable your Pocket PC to connect to that PC a little more quickly.
Figure 3: Set the name server addresses according to your ISP's directions.
11. Tap OK as many times as necessary to close all the screens. Then press the Reset button to restart your Pocket PC and apply the changes.
12. Tap the Start button and choose Settings.
13. Tap the System tab and then tap the Wireless LAN Setting icon.
If you use a different brand of wireless network card, you may find that this icon has a different name and some different options. If so, you'll need to follow the directions that came with the wireless network card.
14. Tap the Configure tab.
15. Select Infrastructure as the Network Type.
The other Network Type options apply to wireless networks that do not include an Access Point.
16. Tap OK.
Your wireless network should now be functional.
Setting Up Your BlackBerry for GPS
For GPS to work on your BlackBerry, it needs navigation maps, which are usually downloaded in little pieces as required. And because these maps are downloaded, you must be subscribed to a data plan and have a radio signal.
If you didn't subscribe to an unlimited data plan from your network carrier, be aware that the more you use your GPS as you move about, the more data (map pieces) you'll download, which means the more charges you'll incur.
You also need a GPS, which can be built in or external. The BlackBerry 8800 model has an internal GPS. The BlackBerry Curve (8830) and the BlackBerry Pearl (8100) support an external GPS connected through Bluetooth.
For your BlackBerry GPS to work, you need
A BlackBerry with a built-in GPS or a BlackBerry with an external GPS and a Bluetooth connection
A data plan from your network carrier (an unlimited data plan is recommended)
To be in an area where you have a radio signal (so you can download the maps)
This article won't cover the exact steps on how to pair up a Bluetooth-enabled BlackBerry to an external GPS, because external GPS units differ. But the general steps are as follows:
1. Make sure your external GPS is ready for pairing.
Please refer to your external GPS for more information on how to prepare it for "discovery."
2. From the Home screen, press the menu key and then select the options (wrench) icon.
3. Select Bluetooth.
4. Press the menu key and then select Enable Bluetooth.
You see a screen of paired Bluetooth devices — or, if you've never paired with a device, you see a blank screen. Pairing with a Bluetooth device simply means to connect with another Bluetooth device, such as a hands-free headset.
5. Press the menu key and then select Add Device.
Your BlackBerry starts scanning for a nearby device. Make sure your external GPS is next to you.
6. Follow the on-screen instructions on your BlackBerry to finish pairing with your external GPS.
This step usually involves entering a 4-digit password to pair up with the GPS. Refer to your GPS manual for further information.
Navigating Web Pages with a BlackBerry
Using the Browser on a BlackBerry to navigate a Web page is easy. Note that hyperlinks on a BlackBerry are highlighted on-screen. To jump to a particular hyperlink, scroll to the highlighted link on your BlackBerry and press the trackball.
Here are few shortcuts to use while navigating a Web page on your BlackBerry:
Quickly move up and down one full display page at a time by pressing 9 (down arrow) or 3 (up arrow).
Quickly switch between full-screen mode and normal mode by pressing the exclamation point (!) key. Think of full-screen mode simply as another way to view the same Web page on your BlackBerry, but the BlackBerry doesn't show anything extra (for example, signals level) on the top portion of the display screen. Normal mode is what you get by default.
To stop loading a page, press the escape key.
After a page fully loads, go back to the previous page by pressing the escape key.
And don't forget the Browser menu (press the menu key). It has some useful shortcuts.
Here are the Browser menu options:
Page Overview: Displays a compressed version of the Web page, allowing you to see the entire Web page by using fewer scrolls. The compressed version is also broken down into sections, where each section represents a single displayable page. Use this feature to navigate quickly to the section of the Web page you want; then press the trackball while the section is highlighted to display that portion of the Web page.
The Page Overview differs depending on the view you're using in Browser.
Desktop View: Appears only if You're currently in the Mobile View. This view allows you to see the layout of the page as you would normally see it on your PC's Internet browser. Having a small screen, you can see only a portion of the Web page. To see the rest of it, you use the trackball to scroll left, right, up, and down.
Mobile View: This is the default view and normally does not appear as a menu option. It shows up only if You're currently in the Desktop View. With this view, the Web page displays vertically, meaning a wide Web page wraps down and you can use the trackball to scroll up and down the page.
Find: Finds text within the current page. Like any other basic Find tool, choosing this option displays a prompt to enter the text you want to find. After the initial search, a Find Next menu appears for finding the next matching text.
Copy: Appears if you have currently highlighted text. Selecting Copy will copy the highlighted text into memory so that you can use it later for pasting somewhere else, such as in your MemoPad.
Get Link: Appears if you have a currently highlighted link. Choosing this menu item opens that page of the link. Hint: The faster way to open a link is to press enter.
Home: The shortcut to your home page. The default home page can vary from carrier to carrier, but you can change it by bringing up the Browser menu and then choosing Options --> Browser Configuration. From there, you can change the Home Page Address field.
Go To: Enables you to open a Web page by entering the Web address and pressing the trackball. As you enter more addresses, the ones you entered before are listed and stored for possible future use so that you don't have to type them again.
Back <Esc>: Goes back to the previous page you viewed.
When you see <Esc>, you can achieve the same function by pressing the escape key.
Forward: If you've gone back at least one Web page in your browsing travels, use Forward to progress one page at a time.
Recent Pages: Browser can track up to 20 pages of Web addresses you've visited, which you can view on the History screen. From there, jump to any of those Web pages by highlighting the history page and pressing the enter key twice.
Refresh: Updates the current page. This is helpful when you're viewing a page with data that changes frequently (such as stock quotes).
Set Encoding: Specifies the encoding used in viewing a Web page. This is useful when viewing foreign languages that use different characters.
When you try to open a Web page, indicators appear at the bottom of the screen that show the progress of your request — whether it's requesting a page or that the requested page is still loading.
Backing Up Your iPAQ Files
Synchronizing your files is a great way to keep your iPAQ and your desktop PC working together, but synchronization has one big problem: It doesn't protect you from losing important data. It's easy to become confused by the process of synchronizing your files and think that somehow having the same files on both your iPAQ and your desktop PC is the same as having a backup of your iPAQ files.
Unfortunately, synchronization doesn't protect you because of the following reasons:
If you delete a synchronized file from either your iPAQ or your desktop PC, that file is also deleted from its partner the next time you synchronize your files. If you think you'll remember to copy the file to someplace else before synchronization and thereby protect it, good luck! Murphy's Law will make certain that you pop that iPAQ into the cradle without remembering to make your copy.
If you have to do a hard reset on your iPAQ because of a system problem, any files on your iPAQ will be lost. Isn't it a good bet that this will happen just before you were going to synchronize your files?
If a synchronized file somehow becomes corrupted on either your iPAQ or on your desktop PC, you can't complete the synchronization until that file is deleted. And of course, the corrupt file will almost certainly be one that you've spent hours on, or one that you can't easily re-create.
Doing a backup
When you back up the files from your iPAQ, all your data files, any programs you've installed, and any settings that you've adjusted on your iPAQ are saved in a file on your desktop PC's hard drive, which essentially protects the entire investment of time that you've placed in your iPAQ.
The backup/restore procedure described here works with all iPAQ models. You can choose from two different types of backups:
Full: A full backup saves everything on your iPAQ that can be backed up. Full backups take a little longer and use more disk space on your desktop PC, but because everything is backed up in one file, you don't have to worry about where your backed up data may be.
Incremental: An incremental backup saves only items that are new or have been changed since the last backup. Incremental backups are usually somewhat faster than full backups, and they generally take less disk space. Of course, this can vary according to how much you've done with your iPAQ since the last backup.
Allow plenty of time for a full backup to finish. Depending on the method that you use to connect your iPAQ to your desktop PC and the size of the backup, the entire process can take anywhere from a few minutes to over an hour.
To back up your iPAQ files on your desktop PC, follow these steps:
1. Make certain that your iPAQ is connected to your desktop PC.
This usually means placing it in the synchronization cradle, but you should determine your own appropriate method.
2. Open ActiveSync on your desktop system by clicking the ActiveSync icon in the System Tray and choosing Open Microsoft ActiveSync from the pop-up menu.
You can skip this step if the ActiveSync window is already open on your desktop.
3. Choose Tools --> Backup/Restore to display the Backup/Restore dialog box.
4. Select the radio button for the backup method that you prefer.
The first time that you do a backup, both options function the same way.
5. If you want to keep more than one full backup, click the Change button and specify the name for the backup file in the File name text box.
If you use the default name, new full backups overwrite older ones that use the same name.
6. Click the Back Up Now button to begin the backup.
After you click the Back Up Now button, you must leave your iPAQ alone and connected to your desktop PC until the backup is completed. If you remove your iPAQ from the cradle before the backup finishes, you run a high risk of corrupting the backup file.
7. Click OK to complete the backup after you see the message telling you that it is finished.
Restoring from your backup
Restoring your files from an existing backup replaces the files that are currently on your iPAQ with the files from the backup. If you've made changes on your iPAQ since that backup, those changes will be lost after the restore.
Restoring your iPAQ files is even easier than backing them up. Make certain that your iPAQ is connected to your desktop PC, and then follow these steps:
1. Open ActiveSync (if it isn't already open) by clicking the ActiveSync icon in the System Tray and choosing Open Microsoft ActiveSync from the pop-up menu.
2. Choose Tools --> Backup/Restore to display the Backup/Restore dialog box.
3. Click the Restore tab.
4. Click the Restore Now button to display the Proceed With Restore dialog box.
5. Click the Restore button to confirm that you do indeed want to begin the restore.
You can't cancel this after the restore has begun, so don't click this button unless you're absolutely sure that you're ready to restore.
6. Wait until the restore finishes (you see a message telling you it is done) and click OK.
Restoring takes about as long as backing up.
When you finish the restore, you're prompted to remove your iPAQ from the cradle, reset it, and then return it to the cradle. You may then be asked how to resolve a number of items that need synchronization. If so, choose the option that best suits your needs and complete the task.
Freeing Up Memory in Your iPAQ
An old saying claims that you can't be too thin or too rich. When it comes to iPAQs, you can say that you can't have too much memory. Your iPAQ differs in one very fundamental way from your desktop PC: Your iPAQ must store all programs and data in memory at all times. Your desktop PC, on the other hand, can put unused stuff out on a disk somewhere until it's needed.
This difference between your iPAQ and your desktop PC is an important one. It means that you can't simply add new programs whenever you want without making certain that you have enough room for them. On a desktop PC with gigabytes of hard disk space, you'll probably outgrow your desktop PC long before you need to worry about space. On an iPAQ, available space can be an issue almost as soon as you start adding new programs.
Unloading programs you don't need
One of the great things about having your desktop PC and your iPAQ as partners in installing iPAQ software is that you can typically remove programs from your iPAQ and yet still have them available if you later decide to reinstall them. And because you may have to unload some programs when you want to try out new iPAQ software, this can be a real lifesaver!
You can unload programs from your iPAQ in one of two primary ways: Remove them by using just your iPAQ or by using ActiveSync on your desktop PC. Both methods work, so it's really up to you to decide which you prefer. Consider using ActiveSync on your desktop PC because that way the desktop system and your iPAQ always agree about which programs are installed.
Unloading programs by using ActiveSync
If you want to remove programs from your iPAQ by working through ActiveSync on your desktop PC, here's what you need to do:
1. Place your iPAQ in the synchronization cradle and open ActiveSync on your desktop PC if it isn't already open.
Of course, if you're using a wireless network connection for your iPAQ, you can skip the part about placing it in the synchronization cradle because your network connection is likely much faster than the USB connection — meaning that the wireless connection is a better option for installing and removing most programs.
2. Choose Tools --> Add/Remove Programs.
ActiveSync examines your iPAQ to see which programs are currently installed and then displays the Add/Remove Programs dialog box (see Figure 1).
Figure 1: You can add or remove programs from your iPAQ by using ActiveSync on your desktop PC.
3. Remove the check mark from any programs that you want to uninstall from your iPAQ.
You can also add a check mark to any of the listed programs that you want to install.
Don't click the Remove button — doing so removes the program from both your iPAQ and your desktop PC.
4. Click OK to make the changes.
Be sure to look at your iPAQ's screen to see if you need to do anything else, like reset your iPAQ.
Using ActiveSync on your desktop PC to remove programs from your iPAQ has another advantage that you may not have considered: By using ActiveSync, you can be sure that you still have the ability to reinstall the program if necessary. If you uninstall a program directly on your iPAQ as shown in the next section, it's possible to remove programs and not be able to reinstall them without first downloading the installation program from the Web.
Unloading programs directly on your iPAQ
If you'd rather work directly on your iPAQ, you can uninstall programs without using your desktop PC — this may be your only choice if you're away from your desk but need to download a large file directly into your iPAQ by using your Internet connection.
Here's how to unload programs directly from your iPAQ:
1. Tap the Start button on your iPAQ and choose Settings to open the Settings screen.
2. Click the System tab and then tap the Remove Programs icon to display the list of programs that are currently installed in your iPAQ's storage memory (see Figure 2).
Figure 2: Choose the programs that you want to remove.
3. Select any of the programs that you want to uninstall and then click the Remove button.
4. Tap OK when you have removed everything that you don't want and you're finished.
You've probably noticed that neither using ActiveSync on your desktop PC nor using Remove Programs directly on your iPAQ offers you the option of removing all the programs on your iPAQ. That's because the basic applications on your iPAQ — things like Pocket Word and Pocket Excel — are loaded permanently into your iPAQ's ROM (read-only memory). Even though these items are loaded into permanent memory, it's possible to update them with special software that can modify Flash ROM — a special type of ROM included in all iPAQ systems specifically so that updates can be made if necessary. See the support pages for your particular iPAQ model at the HP Web site for information on possible updates.
Deleting unneeded files
Of course, programs aren't the only files that can eat up memory space on your iPAQ. It's a sure bet that other unneeded files are wasting space.
You have several ways to remove unneeded files from your iPAQ. For example, if you've loaded a bunch of eBooks into the Microsoft Reader library, you can delete those books when you're done with them by using the tap-and-hold method. You then choose Delete from the pop-up menu, and they're sent off into digital nothingness.
You may think that the Find link on the Memory settings screen offers a good way to find and delete unneeded files. If so, you'd be half right. Sure, you can use the find tool to locate files, but you can't delete them when you find them.
A better way to find and delete files is to use the File Explorer, shown in Figure 3. Here you can locate and delete files.
Figure 3: Use File Explorer to manage the files on your iPAQ.
To open File Explorer on your iPAQ, click the Start button and choose Programs to open the Programs folder. Then, tap the File Explorer icon.
To view your files sorted by size (or some other sort order), tap the sort list just below the time display and choose the sort order that you prefer. In Figure 3 the list is sorted by name.
Sending E-Mail from Your BlackBerry
Send an e-mail from your BlackBerry to everyone who needs to know that you now have a BlackBerry. Here's how to share your notable news:
1. Open the Messages application.
On the Home screen, press the menu key, and select Messages.
2. In the message list, press the menu key and select Compose Email.
You're prompted with a blank e-mail that you just need to fill out as you would do on your PC.
3. In the To field, type the recipient's name or e-mail address.
As you type, you see a list of contacts from your Address Book matching the name or address that you're typing. You can make a selection from this list.
4. Type your message subject and body.
5. When you finish, press the menu key and select Send.
Your message has wings.
Forwarding e-mail
When you need to share an important e-mail with a colleague or a friend, you can forward that e-mail. Simply do the following:
1. Open the e-mail message that you want to forward.
2. Press the menu key and select Forward.
3. Type the recipient's name or e-mail address in the appropriate space, and then add a message if needed.
When you start typing your recipient's name, a drop-down list of your contacts appears and you can choose from it.
4. Press the menu key and select Send.
Your message is on its way to your recipient.
Sending e-mail to more than one person
When you need to send an e-mail to more than one person, just keep adding recipient names as needed. You can also add recipient names to receive a CC (carbon copy) or BCC (blind carbon copy). Whether You're composing a new e-mail, replying, or forwarding an e-mail, the way you add new Cc and Bcc fields is the same.
Here's how to send an e-mail to more than one person:
1. Open the Messages application.
On the Home screen, press the menu key, and select Messages.
2. Press the menu key and select Compose Email.
3. Specify the To field for the e-mail recipient and then press the return key.
By pressing the return key, another To field is added automatically below the first. The Cc field works the same way.
4. To add a Bcc recipient, press the menu key and select Add Bcc:
You see a Bcc: field. Specify a Bcc recipient the same way you do To and Cc recipients.
5. Write your e-mail, add your subject heading, and send it.
Saving a draft e-mail
Sometimes the most skillful wordsmiths find themselves lost for the right words to express the message they want. Don't fret, fellow wordsmith — you can save that e-mail composition as a draft until your words come back to you. You only need to press the menu key and select Save Draft.
This saves your e-mail as a draft. When you're ready to send your message, choose the draft from the message list. Messages that are in draft form have a tiny document icon; finished messages have an envelope icon.
Recording a New Task on Your BlackBerry
Recording a task on your BlackBerry is the first step to take when building a to-do list. Don't groan and roll your eyes, dreading how long this will take. Recording a task on a BlackBerry is easy, so just relax and you'll be finished in a snap.
Follow these simple steps to record a new task:
1. Select Tasks.
The Tasks application opens. Similar to Address Book and MemoPad, the screen that appears is divided into two parts: The top shows the Find field, followed by the list of tasks or *No Tasks*.
2. Press the menu key and then select New (as shown on the left in Figure 1).
The New screen appears, as shown on the right side of the figure, ready and willing to document your new task. This simple screen features easy-to-understand fields that describe the task you're about to enter.
Figure 1 Select New, and an empty Task screen appears.
3. Use the trackball to move to each field and enter information for your task.
Some fields are for text that you enter yourself, and some fields hold items you select from a menu specific for that field. In other words, for text fields, you have to type the stuff you want; but for nontext fields, you select the field, press the trackball again, and then select your choice from the selection that appears. (Pretty convenient, huh?)
To update a field from a list of choices, select that field and then press the trackball.
4. After filling in the relevant fields, press the menu key and then select Save.
Doing so saves your task, and you should see the task added to the Tasks list.
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